Kansas D 100 Template

Guidelines on Utilizing Kansas D 100

After deciding to operate as a new vehicle dealer in Kansas, one of the key steps is to complete the New Vehicle Dealer Franchise Certification, known as form D 100. This crucial document establishes your dealership's relationship with manufacturers or distributors, ensuring all necessary legal and procedural steps are taken to comply with state regulations. The completion and submission of this form not only formalize your dealership's operations but also enable the Kansas Department of Revenue to maintain current records of all dealership agreements statewide. The process is straightforward, provided you pay careful attention to each section of the form.

1. Start by providing the Owner Name(s) at the top of the form. Here, you'll list the full legal name(s) of the individual(s) or entity owning the dealership.
2. Enter the KS Dealer Business Name and Business Address, including the city, state, and zip code, to identify your dealership's physical location.
3. Provide a valid E-mail Address for official communications.
4. In the section dedicated to the manufacturer or distributor, input the Name of Manufacturer or Distributor that your dealership will represent. This refers to the company whose vehicles you are authorized to sell.
5. Fill out the full address of the manufacturer or distributor, including street, city, county, state, and zip code.
6. The Manufacturer’s Kansas Registration Number and Telephone Number are required fields; ensure these are correct to facilitate any necessary contacts.
7. Provide the manufacturer or distributor's Fax Number.
8. Indicate the Expiration Date of the Selling Agreement between your dealership and the manufacturer or distributor. If the agreement is continuous, explicitly write "Continuous" in this space.
9. Under the section listing types of vehicles, tick the appropriate box(es) to identify whether your dealership will sell Automobiles, Trucks, Motorcycles, Manufactured Homes, Trailers, or Recreation Vehicles.
10. The form must be certified by an authorized representative. Enter the Name, Title, and Address/Phone # of the manufacturer or distributor's representative who is certifying this form.
11. The representative must then sign the form, entering their hand-printed name to affirm the information provided is accurate and true.
12. Before submitting, double-check all the information for accuracy and ensure the inclusion of a copy of your franchise agreement with the manufacturer or distributor, as required by the instructions.

This completed D 100 form, along with the necessary supporting documents, should be sent to the Kansas Department of Revenue’s Division of Vehicles – Dealer Licensing Bureau. Remember, maintaining accurate and current records with the Bureau is essential for compliance and the smooth operation of your dealership. Regular updates are required upon any termination or transfer of the selling agreement, safeguarding your dealership's standing and ensuring transparency with the state's regulatory environment.

What is the Kansas D 100 form?

The Kansas D 100 form, also known as the New Vehicle Dealer Franchise Certification, is a document used by the Kansas Department of Revenue, Division of Vehicles Dealer Licensing Bureau. This form is essential for certifying that a dealership has a valid agreement with a manufacturer or distributor to sell new vehicles, including automobiles, trucks, motorcycles, manufactured homes, trailers, and recreational vehicles. It serves as an official record and must reflect the current terms of the franchise agreement.

Who needs to submit the Kansas D 100 form?

New vehicle dealers in Kansas are required to submit the D 100 form. This submission is necessary to establish or renew a dealership's franchise certification with the state. The certification acts as official recognition of the dealership's authority to sell new vehicles under specific brand names as outlined in agreements with manufacturers or distributors.

Where can one find the Kansas D 100 form?

The form is accessible through the Kansas Department of Revenue's official website, under the Division of Vehicles Dealer Licensing section. Dealers can download the form from www.ksrevenue.org/dmv. Physical copies may also be available by contacting the Dealer Licensing Bureau directly via their phone line or fax number.

What information is required on the Kansas D 100 form?

This form requests detailed information regarding the dealership, including the owner's name(s), the business name, address, and email. Additionally, it requires the name and address of the manufacturer or distributor, along with their Kansas registration number and the expiration date of the selling agreement. If the agreement is continuous, this must be indicated on the form. The form must also list the types of vehicles the dealership is authorized to sell and include contact information for an authorized representative of the manufacturer or distributor.

Is it mandatory to provide a copy of the franchise agreement when submitting the D 100 form?

Yes, it is compulsory to submit a copy of the franchise agreement alongside the D 100 form. The form itself highlights the necessity of receiving a copy of your franchise agreement for the dealer listed. This requirement ensures that the Dealer Licensing Bureau verifies the authenticity and current status of the dealership's franchise agreement.

Can the expiration date on the Kansas D 100 form be left blank?

No, the expiration date of the selling agreement must be clearly stated on the form. If the dealership has a continuous agreement with the manufacturer or distributor, the word "Continuous" must be entered in the expiration date section. Leaving this line blank will result in the form not being accepted for processing.

What should be done if the franchise agreement is terminated or transferred?

If there is a termination or transfer of the franchise agreement, the Division of Vehicles must be notified immediately. It is crucial for maintaining up-to-date certification that reflects the current operating status of the dealership in relation to the manufacturer or distributor.

How does one submit the completed Kansas D 100 form?

Completed forms along with the required franchise agreement can be submitted to the Dealer Licensing Bureau via their fax number or mailing address. Given the necessity of including a copy of the franchise agreement, ensuring that all documents are securely sent is paramount.

Are there penalties for submitting false information on the D 100 form?

Yes, submitting false information on the D 100 form carries severe penalties under the law. As the form requires the authorized representative's signature under oath, any falsehoods or inaccuracies knowingly made may lead to legal repercussions.

Is the Kansas D 100 form subject to updates?

As with most legal and administrative documents, the Kansas D 100 form may undergo updates to reflect changes in regulatory requirements or processes. Dealers are advised to obtain the most current version of the form from the Kansas Department of Revenue's website or directly from the Dealer Licensing Bureau to ensure compliance with the latest standards.

Filling out the Kansas D 100 form, which is critical for acquiring or renewing a vehicle dealer license, requires careful attention to detail to ensure the accuracy and completeness of your submission. There are several common mistakes people make when completing this document, leading to delays or rejections of their applications. Understanding these errors can help you navigate the process more smoothly.

1. Not specifying the expiration date of the selling agreement: Many tend to overlook specifying whether their agreement with the manufacturer or distributor is continuous. Leaving the expiration date line blank or failing to write "Continuous" when applicable can lead to errors in processing your document.

2. Incomplete manufacturer or distributor information: Sometimes, applicants forget to provide comprehensive details regarding the manufacturer or distributor, such as the complete address or the Kansas Registration Number. This can result in a lack of clarity about the authorized entity.

3. Failure to submit a copy of your franchise agreement: A common oversight is neglecting to attach a copy of the franchise agreement with the application. As required, this document substantiates the information provided on the D 100 form.

4. Illegible handwriting: Given that the form instructs to hand print the information, ensuring your handwriting is legible is crucial. Unclear handwriting can lead to misinterpretation of vital details by the reviewing officials.

5. Omitting the signature and date: An application is considered incomplete without the signature of the authorized representative/contact person and the date. This mistake can delay the processing time, as the form needs to be resubmitted.

6. Inaccurate vehicle categories: The D 100 form requires dealers to specify the types of vehicles they are licensed to sell (e.g., automobiles, motorcycles, trailers). Misidentifying or omitting certain categories can affect the validity of your dealership license.

7. Incorrect contact information: Ensuring that the email address, phone numbers, and fax numbers are correctly listed and up-to-date is essential. Incorrect contact details may prevent the Department of Revenue from reaching out to you for further information or updates.

8. Not immediately notifying the Division of Vehicles of an agreement termination or transfer: The form mandates that any changes regarding the termination or transfer of the selling agreement should be communicated immediately. Delay or neglect in providing this information can create complications in your dealership status.

Being mindful of these pitfalls and taking the time to double-check the information can help streamline the application process. Avoiding these common mistakes ensures that your application is not only processed efficiently but also saves you time and potential frustration in securing or renewing your Kansas vehicle dealer license.

When embarking on the journey of acquiring a new vehicle dealership or maintaining one in the state of Kansas, understanding the array of forms and documents required alongside the Kansas D 100 form, the New Vehicle Dealer Franchise Certification, is crucial. This form is a vital starting point, signifying the formal relationship between dealer and manufacturer, but it's just the beginning. Here's a breakdown of other essential forms and documents that frequently accompany the Kansas D 100 form, each with its unique importance in the dealership licensing process.

• Title Application: This document is necessary for establishing ownership of the vehicles that will be sold by the dealership. It’s a fundamental step in ensuring all vehicles on the lot are properly documented and ready for sale.
• Sales Tax Registration Certificate: Dealerships must collect and remit sales tax on vehicle sales, making this certificate essential for legal operation within Kansas. It's proof that the dealership is registered with the state to collect sales tax.
• Business License: Depending on the location of the dealership, a local business license might be required in addition to state-level documentation. This ensures the dealership's operation complies with local ordinances and regulations.
• Zoning Approval: This document confirms that the dealership's location is zoned appropriately for its type of business. Securing zoning approval is critical before setting up shop to avoid legal complications.
• Insurance Certificate: Providing proof of insurance is mandatory. The insurance should cover liability for vehicle inventory and operations, protecting the dealership from financial losses due to accidents or other damages.
• Bond Form: Dealers must secure a surety bond as a condition of licensing. This acts as a safeguard for the state and consumers against potential dealership default or fraudulent activities.
• Financial Statement: A comprehensive financial statement is often required to demonstrate the financial stability of the dealership. It serves to reassure the licensing board of the dealership's economic viability.
• Employer Identification Number (EIN): Issued by the IRS, the EIN is necessary for tax purposes. It identifies the business entity and is required for any dealership that has employees.

Gathering and completing these supplementary forms and documents is a step-by-step process that demands attention to detail and adherence to state and local laws. While the Kansas D 100 form initiates the dealer's formal relationship with manufacturers or distributors, the additional documents ensure that all aspects of the dealership's operation are legitimate, transparent, and set for success. Whether it's securing the dealership’s assets, complying with tax laws, or validating the business's legality within its operating location, each document plays a pivotal role in laying the foundation for a dealership's operations. For prospective and existing dealers alike, understanding and respecting the importance of these documents is instrumental in achieving and maintaining compliance, thereby paving the way for a prosperous dealership endeavor.

The Kansas D 100 form is similar to the Uniform Commercial Code (UCC-1) Financing Statement. These documents both play crucial roles in the context of financial transactions and rights over assets. Specifically, the D 100 form is used to certify a dealership's right to sell certain makes of vehicles under a manufacturer or distributor agreement. Similarly, a UCC-1 Financing Statement is a legal form that a creditor files to give public notice that it has an interest in the personal property of a debtor (collateral). Both forms are pivotal for establishing legal rights and are filed with a government body to ensure public record keeping.

Another document that shares similarities with the Kansas D 100 form is the Franchise Agreement. While the D 100 serves as a certification of an existing franchise relationship between a vehicle dealership and a manufacturer or distributor, the Franchise Agreement itself lays out the terms and conditions of this relationship. This includes but is not limited to the roles and responsibilities of each party, the length of the agreement, and termination conditions. Both documents are necessary for the legal operation and acknowledgment of new vehicle dealerships and their franchise status, and they work in tandem to protect the interests of both the franchisor and the franchisee.

Additionally, the Kansas D 100 form can be compared to the Business License Application used by many states. While the Business License Application is a general requirement for the operation of any business within a city or state, the D 100 form is specific to new vehicle dealerships. Both documents are essential for legal business operations and must be filed with the respective state or local agency. They demonstrate compliance with regulatory standards and authorize the conduct of business activities within the specified jurisdiction. Despite their differences in specificity, the D 100 and the Business License Application serve the parallel purpose of facilitating regulated business practices.

When filling out the Kansas D 100 form, which is essential for new vehicle dealers applying for a franchise certification, there are several best practices to adhere to, as well as common pitfalls to avoid. This document, crucial for legitimizing the agreement between a dealer and manufacturer or distributor, requires attention to detail and accuracy. Below are the dos and don'ts to keep in mind:

1. Review the entire form before starting: Ensure you understand each request for information to provide accurate responses.
2. Provide complete information for both parties: Include the full name, business address, and contact details of both the dealer and the manufacturer or distributor to avoid any processing delays.
3. Enter the manufacturer’s Kansas registration number accurately: This is a crucial identifier that must be correctly noted.
4. Specify the type of vehicles: Clearly indicate whether the agreement covers automobiles, trucks, motorcycles, manufactured homes, trailers, or recreational vehicles.
5. Check the expiration date of the selling agreement: If there’s a continuous agreement, specifically write “Continuous” as instructed.
6. Signature and affirmation: The authorized representative must handwrite their name and title, then sign the form, confirming the truthfulness and accuracy of the provided information.
7. Provide a copy of your franchise agreement: Remember to include a copy of the franchise agreement with the manufacturer or distributor as required.
8. Contact information: Make certain the contact information is current and correct, ensuring that communication lines are open for any follow-ups.
9. Notify concerning agreement changes: Promptly inform the Division of Vehicles about any terminations or transfers related to the agreement.

• Leave blanks: Do not leave any field blank; if a section does not apply, ensure to write “N/A” to indicate this fact.
• Guess information: Avoid making assumptions or guesses; if unsure about a detail, verify it to ensure accuracy.
• Use unclear handwriting: Since the form requires hand-printed names and information, ensure that all text is legible to prevent misunderstandings or processing delays.
• Forget to date the agreement: The signing date is important and must be included where required.
• Ignore the expiration date section: Failing to specify the expiration date or mark the agreement as “Continuous” can lead to rejection.
• Submit without reviewing: Double-check all entries for accuracy and completeness before submission.
• Delay submission: Timely submission is crucial to ensure your dealership operations are in full compliance with state regulations.
• Overlook signature requirements: The lack of a signature or an improperly signed form will render it invalid.
• Misplace the form: Keep a copy of the completed form and all correspondences for your records.

There are several misconceptions about the Kansas D 100 form, a crucial document for vehicle dealers in Kansas. Understanding these can help in complying with state regulations and ensuring a smooth business operation. Here, we address seven common misunderstandings:

• Misconception 1: The D 100 form is only for new car dealers. While it's true that the form is designed for new vehicle dealers, it is actually broad in scope, covering a range of vehicles including automobiles, trucks, motorcycles, manufactured homes, trailers, and recreational vehicles. Basically, any dealer in these categories needs to complete this form.
• Misconception 2: Any dealer can fill out the form without a franchise agreement. The form requires details of a written selling agreement with a manufacturer or distributor. Without this agreement, the form is incomplete and will not be accepted by the Kansas Department of Revenue Division of Vehicles Dealer Licensing Bureau. It's a crucial piece that certifies the legal sale of vehicles.
• Misconception 3: The expiration date of the selling agreement doesn't matter. On the contrary, the expiration date is vital. If the dealer has a continuous agreement, it must be explicitly stated. The Division of Vehicles must always be notified immediately of any termination or transfer of the agreement. The oversight of this detail can lead to compliance issues.
• Misconception 4: The form doesn't require a copy of the franchise agreement. This is incorrect. The form explicitly states that a copy of the franchise agreement for the dealer must be received by the office. This documentation is essential for verifying the validity of the franchising details provided on the D 100 form.
• Misconception 5: The form is a one-time requirement. While not explicitly stated in every aspect of the form, changes in dealership information, franchising agreements, or vehicle makes offered require updates. The Kansas Department of Revenue needs to be informed of these changes promptly, suggesting that this form or related notifications must be submitted as such changes occur.
• Misconception 6: Digital signatures are acceptable for the D 100 form. The form specifies that the signature must be hand-printed. This requirement underlines the need for an original, manual signature rather than a digital one, emphasizing the authenticity and personal acknowledgment of the information provided.
• Misconception 7: Misstatements on the form have minimal consequences. In fact, the form warns that the law provides severe penalties for making false statements under oath. This reminder serves as a critical prompt for dealers to review their submissions carefully, underscoring the legal responsibility bound to the accuracy of the information provided.

Understanding these misconceptions and the requirements of the Kansas D 100 form is critical for compliance and maintaining the integrity of vehicle dealership operations within the state. It's part of a broader commitment to ethical business practices and adherence to the regulatory framework governing vehicle sales.

When dealing with the Kansas D 100 form, specifically for the certification of new vehicle dealer franchises, there are several key considerations to keep in mind to ensure accurate and compliant completion. This form plays a crucial role in the establishment and acknowledgment of a legal selling agreement between vehicle dealers and manufacturers or distributors.

• The Kansas D 100 form is a formal document that certifies a legal selling agreement exists between a vehicle dealer and a manufacturer or distributor. This certification is necessary for dealers who wish to sell new vehicles, including automobiles, trucks, motorcycles, manufactured homes, trailers, and recreational vehicles in Kansas.
• It is mandatory to include the expiration date of the selling agreement on the form. If the dealer has a continuous agreement with the manufacturer or distributor, the term "Continuous" should be written on the expiration line to indicate this ongoing arrangement. The absence of this information will result in the non-acceptance of the certification by the Division of Vehicles.
• Immediate notification to the Division of Vehicles is required in the event of termination or transfer of the selling agreement. This ensures that the state's records accurately reflect the current status of dealer franchises and their authority to sell specific makes of new vehicles.
• The form requires the inclusion of a copy of the franchise agreement with the manufacturer or distributor for the dealer indicated on the form. This is a critical step for verifying the legal and authorized relationship between the dealer and the manufacturer or distributor, further underscoring the importance of transparency and accountability in dealer licensing and vehicle sales.

Accuracy and honesty are paramount when completing the Kansas D 100 form. Falsifying information or omitting required details can lead to severe penalties under the law. Dealers must ensure that all provided information is correct and up to date, including the contact details and signatures of authorized representatives from both the dealership and the manufacturing or distributing entity.